How to write a letter of interest for volunteer position

When you send a volunteer cover letter, make it just as professional as a cover letter for a paid position. Draft the first paragraph of your cover letter as you would for a paid position.

How to write a letter of interest for volunteer position

McKee In every workshop on volunteer management I am asked the question, "How do you fire a volunteer? Why would I want to fire them? Couldn't we just let them continue doing what they want to do when they want to?

Unfortunately, it isn't that simple. Volunteer roles are very important to the mission of the organization, and if the job isn't getting done or if the volunteer is lowering the morale of the other volunteers, we have a responsibility to correct the situation.

It could be that the reason we want to get rid of a high maintenance volunteer is because they are not fulfilling their responsibilities, or it could be that they are just impossible to work with. However, before we make that decision, we need to make sure that we have taken every performance-coaching step to correct the situation.

Performance coaching, the one-on-one meetings that happen between the manager and the volunteer, may provide an opportunity to resolve our concerns.

Some organizations, like the California State Railroad Museum, have formal performance reviews for all volunteers and regular performance management meetings. If the volunteer manager has developed very specific job descriptions and expectations, the manager can talk to the volunteer when those expectations are not being met.

All of these alternatives are both easier to implement and managerially smarter than making a decision to terminate a volunteer. They recognize that there are many reasons why a person may be behaving inappropriately, and that some of these reasons have answers other than separating that person from the program.

We strongly urge that you to consider each of these alternatives before deciding to fire any volunteer. The goals of performance-coaching are to get the project back on target.

If the volunteer does not do the job, it is time to find a replacement. Before you have the firing meeting, be sure to check out the legal ramifications of such a decision.

Legal Issues It is not outside the realm of possibility that a terminated volunteer could sue you and your organization.

Even if no one sues, carefully following a clearly defined process will assure everyone in the organization that people were treated fairly. Emotional and unexpected dismissals could cause upheaval in your organization.


Legal issues are never simple, and every nonprofit agency is unique. Always check with your organization's lawyer before making any legal decisions. Many liability concerns can be avoided by carefully screening volunteers before they get involved. In addition to job descriptions you would be well advised to develop a volunteer manual that clearly outlines the duties and responsibilities of your volunteers.

This is especially important if you do face the need to terminate someone. The more documentation you have, with conditions and policies for termination, the safer you will be. To be doubly safe, be sure to distribute the policies to new volunteers.

Some organizations even have the volunteers sign a letter of agreement outlining the expectations on the part of the organization and the volunteer.

How to Write a Letter of Interest for a Promotion ~

Board members are handled a different way since their service and termination of such is covered by the bylaws of the organization.

Terminating a board member is a matter for the board as a whole to act according to the bylaws. Legal Justification There are two legal justifications for firing a volunteer.

The organization must have policies and practices, which call for the volunteer to be accountable for the highest levels of performance. If the volunteer is a barrier to that delivery, then the agency has a legal obligation to take some sort of action.

But these expectations of quality service and the service required by both paid and volunteer staff need to be spelled out in a policy manual. A second legal justification has to do with giving significance value to volunteer service. By allowing just any quality of service for the volunteer, the organization conveys the impression that the volunteer work done is irrelevant and insignificant.

Valid Example Letter Of Interest For A Job | SongbaiCom

An organization that does not care enough to enforce quality of volunteer work communicates to other volunteers that their volunteer work is insignificant.

Developing a System for Making Firing Decisions If you do, however, encounter a situation in which none of the performance coaching alternatives work, it is helpful to have in place a system for dealing with problems.

Some agencies have been sued by terminated volunteers, and many agencies have encountered political and community relations problems. The system that follows is designed to help the volunteer manager both in making and in justifying the decision to terminate a volunteer.

Essentially, it has three parts: Communication of Clear Expectations The first stage of the system is development and clear communication of position expectations.Could your cover-letter writing skills use some extra help?

If so, get ideas from this sample cover letter for an elementary school teacher. Teacher cover letter sample Could your cover-letter writing skills use some extra help? If so, get ideas from this sample cover letter for an elementary school teacher. As an enthusiastic volunteer.

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Jun 04,  · To write a letter asking to volunteer, start by putting your contact details in the top left-hand corner of the page so the recipient can easily get in touch with you. Then, begin the body of your letter by addressing the recipient with the correct title, like Mr. or Ms%().

how to write a letter of interest for volunteer position

Cover letters A cover letter is generally the first point of contact with a prospective employer. It needs to be engaging and show the employer that you have the skills to do the job. A volunteer letter should express interest in the recruiting organization, outline the hours or resources the applicant is willing to volunteer, and list the capabilities or experiences relevant to the organization.

Jun 05,  · Study our Volunteer Cover Letter Samples to learn the best way to write your own powerful cover letter.

how to write a letter of interest for volunteer position

Home > Cover Letters > Cover Letters Misc > Volunteer Cover Letter Sample. Letter Samples. Volunteer Cover Letter Sample. Cover Letters Misc. There are plenty of opportunities to land a position, but it won’t just be handed to you.

3/5(1). A well-written letter of intent must illustrate the capabilities and skills that make you stand out from other volunteer applicants.

Address the letter to the volunteer director or coordinator. Call the organization for the accurate name and address information.

How to Write a Letter to Ask for a Volunteer Job |